// SSC TOP PRIORITY // GOVERNMENT OF TELANGANA
From: To
Sri. A. Krishna Rao, All the District Educational Officers,
M.sc., M.Ed.,
Director of Government Examinations, Telangana State:: Hyderabad. in the State.
Rc.No.51/ J-1 12023, Date:23-01-2024. Sir / Madam,
Sub:- SSC, OSSC and SSC Vocational Public Examinations March 2024 — Constitute sufficient number of verification teams and feeding of Formative Assessment Marks of the Regular Candidates through Online — Guidelines communicated - Reg.
Ref:- 1. Govt. G.O.Ms.No.33, School Education (Prog-ll) Department, Dated:28-12-2022.
2. Guidelines for uploading of Formative Assessment Marks through Online.
With reference to the Government G.O. 1Stcited, I am to inform you that the Government had issued Orders while reducing the number of SSC question papers from 11 to 6 (one paper for each subject) and changed the Examination pattern for the academic year 2022-23 onwards.
Further, I request you to instruct the same to all the Headmasters / Principals to follow the New pattern of SSC Public Examinations March 2024 while feeding of Formative Assessment Marks through Online.
Therefore, I request you to Constitute Verification Teams with sufficient number of persons for verification of the Formative Assessment Marks uploaded by the Headmasters / Principals in the District. The constitution of the Verification Team may be done as per the previous procedure.
A provision will be made in the web portal i.e., www.bse.telangana.gov.in to all the Headmasters / Principals to upload the Internal Marks (FA marks) of Regular candidates from 22-02-2024 to 29-02-2024 by login into their School Id.
Further, I am herewith enclosing Guidelines for uploading of Internal Marks (FA marks) of the Regular candidates prepared by concerned authorities and request you to make necessary arrangement to issue instructions to all the Headmasters / Principals to upload the Internal Marks (FA Marks) of the Regular candidates in the above given schedule.
Yours faithfully,
Copy submitted to the Commissioner, School Education, TS, Hyderabad for favour of kind information.
Copy forwarded to Director, SCERT, TS, Hyderabad for information.
Copy forwarded to RJDSEs of Hyderabad and Warangal for information.
Copy to all ACGEs in the State for information and necessary action.
OFFICE OF THE DIRECTOR OF GOVERNMENT EXAMINATIONS, TELANGANA STATE HYDERABAD RC.NO.51/J-1/2023.
GUIDELINES FOR FEEDING OF INTERNAL MARKS IN THE OFFICIAL PORTAL
1) Online feeding of Internal Marks is altogether different from online furnishing of SSC Candidates data. Once the marks entered and confirmed by the Headmaster it is sealed once for all. There is no chance for corrections. Therefore utmost care shall be taken by the Headmasters. The entire work should be completed under the close monitoring of the Headmaster concerned, otherwise they wiZZ be personaZty held responsible.
2) The entire process of furnishing of Internal Marks through Online comes under the purview of Act 25 of 1997. Any negligence while posting of marks, awarding of marks without conducting tests, awarding of marks without valuation, showing wilful bias / favour towards any candidates etc., will attract the penal provisions of Act 25 of 1997 which ranges from punishment with imprisonment for a term which shall not be less than Five years but which may extend upto 10 years and with a fine which shall not be less than Rupee Ten thousand but which may extend upto Rupees One Lakh.
3) Further it is to inform that the Government vide G.O.Ms.No.33, School Education (Prog-ll) Dept, Dated 28-12-2022 issued Orders and reduced the number of SSC question papers from 11 to 6 (One paper for each subject) and Changed the Examination reforms/ pattern for Classes IX and X from the academic year 2022-23 onwards. In that New reforms/ Pattern the SSC Exams will be conducted with Single paper with 80 marks for Summative Assessment marks and for internal marks i.e for Formative Assessment marks will be calculated for Average of FOUR FAS and SSC result will be declared with total of 100 marks for each subject.
4) Therefore all the Headmasters / Principals are requested to follow the New reforms/ pattern of SSC Public Examinations March 2024 while feeding of Formative Assessment Marks through Online.
PROCEDURE FOR WORKING OUT THE FORMATIVE TEST MARKS AND CO-CURRICULAR TESTS
1) The Headmasters shall keep the cumulative records containing the marks of 4 Formative Tests of all the subjects of SSC March — 2024 Candidates.
2) He has to verify the marks posted in the cumulative records with reference to the subject wise records, and other evaluation material maintained by subject teachers. The Headmasters are required to undertake this exercise after completion of every formative test and ensure that the subject-wise
records maintained by the concerned subjcct teachcrs arc 100% aCCUratc. The teachers shall sign on the subject wise individual records where formative test marks are recorded after completion of every formativc test. Similarly the Headmasters concerned also shall authenticate the records by putting their signatures after verification of the records.
3) Similar exercise has to be done by the Headmasters in respect of posting of subject wise marks on the cumulative records. The Headmasters may obtain the signature of individual teachers, if necessary, on the cumulative record also while duly affixing his signature on the record in token of having verified the marks posted on the record. This completes the authentication of records.
4) The Headmasters shall take the subject wise and candidate wise average of the Formative Test marks thoroughly before posting of marks through Online (Example given in enclosed in Annexure).
For example: Suppose a student has secured 12 marks in the 1st Formative Test, 14 in the second, 15 in the third and 13 in the 4th Formative Test in a particular subject, then the average has to be taken as follows:
The sum of the 4 Formative Tests: 12 + 14 + 15 + 13 = 54 Average: 54/4=13.5
The 13.5 may be rounded off to 14 and the figure has to be taken into account for posting.
If the average score is between 13.1 to 13.4 it has to be rounded off to 13 only.
5) In case, a candidate has taken only three Formative Tests and absent for 4th Formative Test, it is the responsibility of the concerned teacher and the Headmaster to conduct the 4th Formative Test by intimating the same to the candidate. If the candidate fails to turn-up and if the candidate attendance is within the range of condonation, the sum of the marks of 3 Formative Tests secured by the candidate shall be divided by 4 and the Quotient has to be taken into account.
For example: A candidate has secured 15 in the 1 st Formative Test, 14 in the 2nd , 15 in the 3rd Test and absent for 4th Formative Test.
The sum of the 3 Formative Tests : 15 + 14 + 15 = 44 Divide it by 4 • 44/4=11
The Quotient 11 has to be taken into account.
6) Similarly, the cumulative record meant for Co-curricular areas shall be authenticated and kept ready for Online posting.
PROCEDURE FOR ONLINE FEEDING OF INTERNAL MARKS
I) Once the cumulative records of internal marks as well as Co-curricular areas are ready the Online feeding of internal marks shall be taken up as and when the schedule is announced.
2) Before proceeding with the Online work, the Headmasters and his Staff are informed to be thoroughly conversant with the G.O Ms.No.17 dated 14-05-2014 and the G.O.Ms.N0.2 dated 26-08-2014.
3) The Headmaster has to take utmost care while feeding the marks in the computer. He shall not entrust this item of work to any other Person but he may take the assistance of others. He has to ensure the marks of one candidate are not posted for another candidate. He has to ensure that correct marks are posted to each Candidate.
4) The internal marks of all subjects of a candidate i.e., both curricular and co-curricular shall be entered in the computer. If any field of any candidate not entered, the computer will not allow you to move further.
5) a) In case of candidates who are exempted from taking 1 or 2 Languages as per the G.O.Ms.No.27, School Education (Prog-ll) Department, dated 07-11-2022 (Children with special Needs (cwsN)) the columns meant for entering internal marks in such cases are already disabled.
b)ln case of candidates who are genuinely Physically Handicapped but not shown as Physically Handicapped in the student's data, in such cases the Headmasters has to enter 'O' in the column meant for entering the internal marks of concerned language/ languages. But the Headmaster cannot decide himself whether such candidates comes under the purview of G.O or not unless he has already submitted Physically Handicapped certificates issued by the District Medical Board to the 0/0 the Director of Government Examinations. Othenvise the candidate's result will be declared as Withheld.
6) After completion of entering of marks, the Headmaster has to take printouts in sufficient numbers and handover the printouts to the candidates for their verification and signatures. This helps avoiding the wrong posting of marks, posting of one candidate's marks for another
candidate etc., Then verify the data with reference to the corrections made by the students, cumulative records etc., thoroughly with the help of other teachers. Carryout the corrections if any, take the print out and verify it again to ensure 100% accuracy of the data.
7) Once the confirmation is done in the Computer, the editable option will be closed once for all. Now take 3 printouts and authenticate the reports by affixing the Headmaster signature. Take the printouts along with the subject wise as well as cumulative records to the concerned Deputy Educational Officer / Mandal Educational Officers for further verification and authentication. The Deputy Educational Officers / Mandal Educational Officers will verify the printouts with reference to the Registers brought by the Headmasters and sign on the printouts in token of his verification/ authentication. The Headmasters shall have to preserve one copy in their schools as a permanent record for future references and inspections. The other 2 copies will have to be handed over to the Deputy Educational Officer / Mandal Educational Officers. The Deputy Educational Officers / Mandal Educational Officers intum will send one copy of the internal marks of all the Schools of his division to the District Educational Office on the scheduled date while retaining one copy with him.
DUTIES OF THE DEPUTY EDUCATIONAL OFFICERS / MANDAL EDUCATIONAL OFFICERS
1) The Deputy Educational Officcrs / Mandal Educational Officers shall circulate the guidclincs to all thc High Schools under his jurisdiction. Organisc the trainings to all thc Hcadmastcrs on the feeding of internal marks in the computer.
2) Visit atlcast 2 High Schools, preferably one Government School and one Private school till the entire process is completed in order to ensure that the process of entering the internal marks is transparent and accurate.
3) Initiate disciplinary action against the errant Headmasters who are found to be negligent in attending the work.
4) Constitute sufficient number of verification teams (not less than 5 teams) consisting of efficient Headmasters/ Teachers with the approval of DEO. Train them adequately to inspect/ scrutinize the subject wise records, cumulative records and posting of marks in the computer.
5) Verify the printouts of internal marks entered by the Headmasters with reference to School records and ensure the reports are 100% accurate.
6) The Deputy Educational Officers / Mandal Educational Officers shall have to affix their signatures on the printouts after the verification is completed and handover one copy to the concerned Headmasters while retaining one copy in their offices for future inspection. They have to send one copy of internal marks sheet of all the Schools under his jurisdiction to the District Educational Office on the scheduled date.
7) Prepare a schedule allotting the specific number of schools on each day for verification of records so that last day rush can be avoided. Allotting number of schools on each day for verification depends upon the number of schools in the concerned divisions.
8) The Deputy Educational Officers / Mandal Educational Officers shall monitor the entire work of entering the internal marks on day to day basis by visiting the DGE website and alert the Headmasters who have not started/cornpleted the work.
9) Submit tour diaries/ work done statements for the period to the Commissioner and Director of School Education while extending copies to the Director of Government Examinations, Director of SCERT and the DEO concerned.
DUTIES/RESPONSIBILITIES OF DISTRICT EDUCATIONAL OFFICER
I) Monitor the work of Online entering of internal marks with Dy.DOs /
M.EOs on day to day basis till the work is completed.
2) Visit one or two schools every day and ensure that the schools are entering the internal marks accurately and see the work is completed as per schedule.
3) Review with the Deputy Educational Officers / Mandal Educational Officers and get their visit reports every day.
4) Arrange trainings for Deputy Educational Officers / Mandal Educational Officers and Headmasters on the subject.
5) Communicate guidelines to all the Schools.
6) Initiate action against the Headmasters/ Schools who are found to be negligent of the work.
7) Collect one copy of the internal marks from all the Schools through Deputy Educational Officers / Mandal Educational Officers and arrange to send them to the Office of the Director of Government Examinations on the scheduled date.
8) Submit daily reports to the Commissioner and Director of School Education as well as to the Director of Government Examinations till the work is completed.
DUTIES OF RJDSE
1) Review the progress of the work on day to day basis with the DEOs/+Dy.E.Os /M.E.Os concerned.
2) Visit at least not less than 2 Schools everyday and ensure the accurate entry of internal marks by the Headmasters.
3) Initiate action wherever necessary.
4) Appraise the latest stage of the work to the C&DSD and DGD from time to time.
5) Ensure the divisional level trainings are conducted by the
DEOs/Dy.D.Os/M.D.Os.
0-1-4
DIREC
